You need to put a lot of planning and effort into a successful event! This saying is true in all ways. Event planning is a challenging task, whether a small meeting or a significant corporate event in Singapore.
As you know, pandemics have already changed the way of planning an event and put some limitations worldwide. You might not know that Singapore is known as a hub for corporate events, but after the pandemic, it released a checklist for COVID rules for organizing an event. If we talk about event planner in Singapore, it also follows protocols by authority. However, they still work to make the planning process stress-free.
Well, in this article, we will share important rules to follow before planning an event in Singapore. It will surely help you to accomplish the goal of the entire event.
8 Tips Before Planning An Event In Singapore
1. The Purpose Of Your Event
First, you need to know the aim of organizing a live stream in Singapore or a virtual event. That is why before planning, clear your aim of organizing an event. Once you clear the aim of a program, then step into the next process. Whether you want to deliver a message or create awareness of a brand or product, ensure it is meeting overall requirements.
Every program holds a business reason and mission. It could be a fundraising event, a proper celebration of new facilities, a corporate meeting, and so on; there is always a financial goal behind it. However, if you are not following your aim, then the event would be considered cost-effective and a waste of money.
2. Understand Audience Requirements
What is the demand of your target audience? Yes, you need to know that. Also, check the list of whom you are going to invite. Planning the decors, host, cuisine, etc., should be according to the audience’s requirements.
Event type also depends on the nature of the target audience. For example, if you have to approach a corporate professional, your target audience will be people working for corporate firms and will be aged between 23 to 40 (variable). Here the task would be to organize an event as per their choices and preferences.
Furthermore, the event must be highly dedicated to the target audience instead of the general public.
3. Choose Your Team
For a successful event, you need a concerned team. So, choose your team wisely as per the qualities and experiences of the team members. For a good team, you need a manager, Chairpersons, team leads, volunteers, and so on. Despite event planner in Singapore, you also require venue management, the best entertainers in Singapore, sponsors, speakers, volunteer management, etc.
You can create a system of accountability by dividing and assigning the task to different team members. Furthermore, organizing tasks will help to prevent workers from falling to the wayside. Make sure everyone is completing their work in time. Good teamwork is the reason behind a successful event.
4. Decide On Budget
It is one of the most important points to consider. Budget is the key element for event planners. The budget is a detail of all financial planning for your event. Also, it helps to control your revenues and expenses for an event.
So take a notebook with a pen and start writing down the money you have or how you are going to invest money. If you find this step confusing or challenging, you can hire an event planner in Singapore or your nearby locality. They can help you estimate the budget before you start planning for any function. Undoubtedly, the budget is known as the base of your event.
You may forget to count, but many expenses must be added to your budget. It comprises venue, menu, and miscellaneous stuff.
5. Make Invitees List
Once you are done with budget planning, create a list of invitees. Rather than visitors, there must be some special guests in an event, including family, friends, VVIP person, celebrities, etc.
Check the guest list thoroughly and then send invites to all the guests. Remember to choose the guest as per the genre of the function or program.
Cross-check and make sure you have invited everyone from the list. You can also suggest amendments if needed. For a confirmation, follow the points listed below:
- Create a list of invitees by yourself.
- After sending invitations, check again.
- If there is an important date, then set reminders for them.
6. Decide The Venue
So you have invited the guest, and you know the total number of attendees tickets. Now, plan for a venue accordingly. For instance, if you have approximately 400 guests, book a space with 500 guests. Furthermore, try to select an outdoor space instead of an indoor venue.
As you know, due to coronavirus, authorities are following social distancing rules with a 2-meter distance in Singapore and nearby areas. So, select a venue by keeping COVID guidelines in your mind. The venue creates the image of a brand; like organizing a corporate program, the space will make an impression on a particular company.
7. Menu Or Catering
Once you have finalized the venue, it’s your turn to decide on the menu. Food is the crown of the entire event. Usually, visitors remember an event because of its delicious or pathetic food.
You can build a brand name or reputation in the market by serving good meals to visitors. For example, if you have a Singaporean audience, ensure you serve them familiar food. It is because you can’t give Thai or Chinese food to Singaporeans. As an event planner in Singapore, you can add or eliminate items in your catering.
8. Event Marketing
Before organizing an event, it’s essential to market it within Singapore or nearby locations. And the marketing has to be done before you start selling tickets or sending invites for an event. You can prefer social media platforms like FB or IG, Whatsapp groups, Twitter, and so on. Also, ask your family and friends to spread the posts from their side. Social media marketing approaches help to gain more and more audiences in Singapore.
Following and implementing these tips will help you to organize a great event. All these elements come together as an event master plan. So, for a successful large scale event, a well-organized plan is much needed as well as its execution. Hence, keep the above-listed practices in your mind and accomplish your goals.
All the best for your next event!