A Complete Guide to Online Admission Management System for Educational Sectors
Online education is not a luxury anymore. Before Covid-19 outspread and schools were running regularly, online education was limited to professionals or part-time learners. But the pandemic forced everyone to sit at home and prefer home-based learning. In the initial days, there were many challenges for both integrating parties but the online admission system came as a ray of hope. The demanding market for these types of systems has seen a lot of evolvements as the need and requirements vary as per the institutes. Vidyalaya being a pioneer in the educational software industry facilitates you in absorbing this trend like a professional.
What is an online admission system?
An automated system that will streamline and manage the admission processes of any educational institute and let the students go through the admission cycle through the internet media and educational institutes can control and monitor the entire cycle. The online admission system not only provides a digital solution for admissions but also may be a platform for the online payment gateway, auto SMS, and email notifications for sending updates on the underlying admission processes.
Benefits of online admission system
- Students can apply from any region of the world provided they fulfill the eligibility criteria.
- Students no need to wait in the long-stranded queues for each of the fragmented admission processes.
- The online admission system is more precise and reliable compared to the manual.
- Students can apply without bearing the time limitations before the deadline declared by the corresponding institute.
- Students will get quick responses as compared to the manual process.
- The online admission system reduces the overhead of the institute’s staff, saves cost, and brings efficiency to the process.
As we all are now well-versed with online education, the start of the academic year is around the corner. Almost all schools are insisting on online admissions, a thorough guide can help you to understand the different aspects of this new-age learning process.
Steps involved in the admission system
Vidyalaya has crafted the system such that end-users experience a minimum of work through a simpler and interactive GUI. Although the major steps of the manual and online admissions process are the same. The way of carrying out them is different. Have a glance at it:
Check the website for admission advertisement
Every institute releases a notification for admission before the start of the academic year. Before online system adoption, it was released in the local newspaper or the school noticeboard. Now school management provides detailed information on the school website and also on social media platforms. The integration of an online admission system with the school website can redirect the visitors directly to the application process.
Start with selling the application form
Students can fill out the application form directly through the online admission software form without the need of taking printouts. The proper validation will mandate the student to fill up only valid information. Students are able to log in to the application form through a valid login process and can keep the incomplete form in the draft mode to fill up later. Vidyalaya will save the filled details and will retrieve them when students reopen the form.
Application Fee collection and document attachments
Filling only the application form is not enough to confirm the application. Students need to pay the application fee and attach the required documents to complete the admission process. As Vidyalaya is totally focusing on automation, students can pay the fees online through secured payment gateway integration in the admission software. Also, the process needs various documents like previous year’s mark sheets and leaving certificates, so the software ideally should accept all documents without any hassle. This automation and digitalization can help institutes to get rid of saving bulk folders of documents.
Scrutinize the students with the merit list
As several students apply for the limited course seats, the institution needs to scrutinize the applications to get the deserving candidates. Creating the merit list manually is a tedious and time-consuming task as the criteria are based on different aspects like marks, caste, sports quota, reservations, and entrance score. Vidyalaya gives you relief from this overhead by automating the process and gives you a readymade.
Shortlisting of students
The above-mentioned criteria define the filtering aspects to sieve students from the massive number of applicants. But, still, there are many students who appear on the merit list but do not seek admission. So, a final shortlisting is necessary at the institute ends. Institute management communicates with aspiring students and a final list is made.
Establish a cohesive relationship with parents/students
When students seek admission for a course, they also have some doubts, sometimes they get nervous. In that case, every institute conducts a preliminary session for both parents and students where they can get all clearance about their issues. Vidyalaya identifies the importance of this session and offers an integrated platform for setting up communication between school management and parents/students in its admission software itself.
Generate the admit card
There are customized admission processes for some institutes some conduct entrance exams and then admit card is generated. Admit cards are prepared according to rules specified by the concerned university or institutes. Vidyalaya offers the provision of conducting entrance exams with the help of an admission system. The soft copy of admit card is convenient as there is no risk of damage or loss of it. Vidyalaya even offers the facility for downloading the admit card multiple times.
Get the allotment letter
Students can download that from the online admission software and save it for further reference.
The traditional admission system produces several flaws like a waste of time, effort, manpower, unorganized structure, delays in response, difficulty to maintain the records, and several others. So, there is a need for an alternative that can bring efficiency and improvement in the processes making it more apt and reliable for students as well as educational institutes. Vidyalaya will give you a strong option with its online school admission software and let you blend with the wind better.