If you are using Microsoft’s Office 365 productivity suite, you are experiencing highly professional services with no other match. However, due to several reasons, you may have felt the need to backup Exchange Online mailbox to PST in your local system.
The backup operation sounds easy sometimes but it isn’t. There can be multiple complexities that the user has to face during the execution phase. This is because this operation demands knowledge of the core technicalities of Exchange Online.
We are going to study the needs, the best possible solution with its advantages in this write-up. Read this short & crisp article till the end to get the solution you are searching for. Follow the step-by-step guide carefully to successfully complete your backup project.
Why Do We Need to Learn How to Take Office 365 Mail Backup
There can be various reasons for an organization for saving Office 365 data files on their offline systems. Let’s Study the major factors that become the reason for undergoing a backup operation.
- For Audits & Legal Proceedings: Organisations need to provide an extra copy of their data in audits and other legal proceedings scenarios.
- For 24×7 Data Access: If organizations have an extra copy of their data, they can access it from anywhere in the world and anytime. There is no need for an internet connection. This is really helpful for organizations in many cases.
- To Protect Data Integrity: Organizations do not need to worry in case of any cyberattacks. Nowadays, ransomware attacks & hacking cases are getting frequent. An extra copy of your data can let you work freely without bothering about safety issues.
Best & Reliable Solution to Execute O365 Backup Project Without Errors
Let’s begin with learning the actual backup operation using the contemporary approach. This is the most chosen approach by organizations worldwide. It includes using the Most Reliable & Secure Office 365 Mailbox Backup Tool. Download the tool, launch it and simply follow the steps below to execute your operation in a fast & safe manner.
Step-1. Select the source platform as Office 365 and destination as Outlook(PST files) to backup Exchange Online mailbox to PST.
Step-2. Select the desired categories[emails, contacts, calendars, etc.] you want to migrate along with the date filters on their right side.
Step-3. Enter login credentials for Office 365 from the admin account & then you need to validate a few permissions.
Step-4. Enter the destination folder path where you want to keep the backed-up data files.
Step-5. Add users by using the user group mapping feature of this tool.
Step-6. Click on the Start Backup button.
Why is the Modern Approach is A Better Choice?
Now, we’re done with the tutorial on “how to take Office 365 mail backup”. The contemporary approach is better than the traditional approach because of multiple factors. Let’s learn what are the features that make the contemporary approach much better than the traditional approach.
- The tool mentioned above can simply backup Office 365 emails, contacts, calendars, and even documents also. On the other hand, manual methods can only save emails.
- It offers users to backup data of shared mailboxes as well as in-place archives mailboxes.
- Users can easily save the selective info and avoid unwanted data using the date & category filters. There is no such feature in the traditional methods.
- This tool provides liberty to users for storing the backed-up data anywhere in their system in PST file formats.
- Concurrent backup of Exchange Online is also one of the important features of this utility.
- A Backup report can be generated at the end of the backup operation for detailed analysis of the project.
Conclusion
Clearly, we can see that the modern solution offers plenty of features to its users that make their tasks easy. Whereas, manual methods aren’t capable of doing so. This is why many organizations are avoiding the manual approach.
We’ve discussed the, what are the various needs for backup, the best solution, and its features that justify its significance. Hence, if you want to backup Exchange Online mailbox to PST, Select the correct approach. Moreover, the selection of the right tool is crucial, just like the one we mentioned above.
Also Read: How to Recover Deleted Video Files from Hard Drive – With Four Steps