How to connect QuickBooks Online and Xero?

Connect Quickbooks Online and Xero

Xero and QuickBooks are two industry-leading accounting software systems widely employed by accounting experts all over the world. Often seen among the most remarkable contributions of all time in the fin-tech domain, these web-based bookkeeping tools assist you with a clear picture of your accounts and finances at any time and from anywhere.

It helps you to make timely projections and manage deductions without compromising your experience. Usually integrated by small to mid-sized companies, these accounting software systems’ ease of use and flexibility allows you to ensure smooth business operations. Along with this, both the tools also facilitate numerous third-party tools integration and offer multiple plans for managing your accounts.

 How to connect QuickBooks online with Xero? 

There are multiple ways to connect QuickBooks with Xero. To make things easier, you do not even have to exercise any codes for its integrations.

1. Create and add a new account, and when you do this, you also have to add line items to your prevailing sales bill. You can easily add further customer details or change customer information in QuickBooks Online on a New or Modified Contact in Xero. You can also add or bring up-to-date contact in Xero on a New Customer in QuickBooks online.
2. Additionally, when you create a new bank transaction, you need to add a new send/receive money transaction. You can also send an invoice in QuickBooks online on a New or Modified contact in Xero.
3. If you are adding a new account payable, you can transfer the money into two bank accounts. Along with this, you can add an invoice in QuickBooks Online on a New or Modified Contact in Xero.
4. The new bill will be triggered when you attach a new bill. You can add a statement in QuickBooks Online on a New Payment in Xero. Additionally, you can also combine invoices into

New Overpayment in Xero

1.  New expenses will appear when you add expenses to connect Xero and QuickBooks. Apart from this, when you add bills, new bills will appear in Xero.
2.  A new sales receipt is added when the sales receipt is totalled. Additionally, it is also possible to send sales receipts in QuickBooks Online on a New or Modified Contact in Xero.

How to integrate QuickBooks Time and Xero?

If you plan to do Xero integration in invoicing, it can be quickly done in countries that offer Xero possibilities. As the UK is a hub for accounting tools, you can integrate with the following steps. But before you commence the process, please note the below-mentioned points.

• It is only possible to integrate a single QuickBooks Time account into one organisation.
• On the contrary, in case you are not a Xero user, then it is mandatory to add customers, contacts, and stock items for invoicing.
• You will be required to restructure the customer’s name if you have added it manually in QuickBooks Time. It is because when you integrate, the order can change, and it will impact the accuracy of the data.

Read Also: Xero VS Quickbooks UK: Which Software is Better for Your Business?

Once you have ensured the above pointers, you can set up the integration process. Go through the following procedure:

1. Open QuickBooks Time and select feature Add-ons, and there choose Manage Add-ons.
2. Now, at the bottom of the page, you will find Xero. You can select it and install it before proceeding to the next step.
3. Then, you can move on to select your organisation from the “Authorise Application” page and click on Allow Access to enter the site.
4. Now, a corresponding page will appear on the screen. Here you can click “Next”.
5. Then opt for what you require on the Import Options page.

• Archive: If you are choosing Archives, then it will get rid of all non-matching customers or stock items from QuickBooks. If you have selected this in an accident, then do not panic! You can retrieve the information by contacting QuickBooks Time Support.
• Import customers from Xero: Select this tab to import your customer data for employees so that you can track time against the integration. If you have any pending customer contacts to add, you can import them later just by giving a preference later option. Also, do not forget to merge the customer’s address into QuickBooks Time if it provides an extension to include this information. It will help you improve the overall functionality of your business.
• Allot the transferred customer accounts: Now, you can give all the transferred customers to all the employees – If you allow your employees to access customer details, it will help them see your complete list of customers. Such a list will enable them to see if there are any mistakes or there is any need to uncheck them later, once you determine customers to employees.
• Bring in-stock items from Xero: You can select from this if your employees want to operate using their timesheets. It will make the job easy and hassle-free for your workers, as they can access data unobtrusively. Once selected, these items will appear on invoices and QuickBooks time reports. However, if you have marked anything as “I track this item” in Xero, it will not get imported into QuickBooks.
• Employees need to select a stock item: If your employees are switching or clocking the customers, then it is necessary to choose a stock item on that timesheet.

Finally, you can press start import and finish the integration.

How to add Xero contacts as customers in QuickBooks Time? 

If you have started the invoicing, then these contacts will be automatically added when you import the data. You can also add new contacts in the following way;

1. Go to QuickBooks Time, press Xero, followed by Preference and then select manage Xero customers.
2. You can now search and pick the Xero contacts you wish to import in QuickBooks Time customers.
3. Lastly, press Add Customers.

Apart from this, you can also import customers, contacts, and stock items if you have previously changed them or deleted them. Validate your QuickBooks Time and update all the changes by selecting Xero and then importing the information.

The process of merging the two software- QuickBooks and Xero can be baffling for new users. As we have seen, the process is complicated and filled with a lot of steps in between. Since a lot of CA and CPA practitioners use Xero and QuickBooks simultaneously at their offices, there is a continual need to connect the two software systems effectively. Using the above steps can help you in integrating the different aspects of your bookkeeping and accounting as and when needed. You can also get professional support from tech-mavens in the accounting realm.

Read Also: Best Tutorial to Fix Quickbooks Error 1904

Kickstart an alliance with Initor Global UK for all forms of technical accounting outsourcing needs!

Nevertheless, Initor Global UK has helped many companies to integrate the dual software seamlessly. Our team has a fine grip over both Xero and QuickBooks and stay updated with the latest modifications in these tools. You find the perfect support with us and our prior experience to connect QuickBooks Online and Xero will help you get a faster integration. Contact us to know more!