What are the steps for an Exchange to Office 365 Migration?
As cloud computing service continues to grow and expand, most corporations are looking to migrate Exchange to Office 365 for using a cloud-based flexible work environment for business communication and collaboration. But, without learning the exact process for Exchange to Office 365 migration, it can be a daunting and frustrating task.
This guide positions to introduce you to some of the possible ways to migrate Exchange (on-premises) to cloud Office 365. There are some manual and automated methods to migrate Exchange to Office 365. We will ideally explain the manual approach and a professional Exchange to Office 365 migration tool to perform this task efficiently.
Approaches to migrating to Office 365 from Exchange:
As there are two approaches to consider when migrating Exchange mailboxes to Office 365, explained below:
- Using native (manual) approaches
- Using a professional tool (100% trusted).
Manual approaches:
This guide will go through a few different manual ways to consider an Exchange to Office 365 migration.
-
Cutover Migration:
A cutover migration for less than 2000 mailboxes from an on-premises Exchange Server to Office 365 is a concise approach. But, it is not advisable to select specific items to migrate using Exchange Server version 2003, 2007, 2010, or 2013. It may be suitable for you in some cases. But, Microsoft only recommends using it for migrating less than 150 users because of the amount. The process takes so several accounts for migration.
Note: Be informed, cutover migration asks for a reconfiguration to link the profiles of all Outlook users with Office 365 to migrate Exchange to Office 365.
-
Staged Migration:
If you want to migrate everything from Exchange to Office 365 in batches, a staged migration can help you with that. The staged process can migrate all mailboxes and existing users from Exchange 2003 or 2007 to Office 365. This process migrates mailboxes in batches over a specified time slot. This process will advise using a directory sync tool that replicates your user accounts with the Active Directory database.
Using this Exchange to Office 365 migration process, users can send and receive emails that have not yet migrated. It will allow only access to calendars and delegates by resource users.
-
Hybrid deployment:
Hybrid deployment to migrate Exchange to Office 365 will let you integrate Office 365 with Exchange (on-premises) and directory services. As a result, it will sync and impact your user accounts for both settings. It will support migrating mailboxes In and Out of Exchange online. In addition, you can sync passwords and set up a single sign-on for your users to log in to both environments. Worth mentioning that it is compatible with migrating 2000+ mailboxes and supporting users from Exchange Server 2010 and the latest versions.
All of the above migration approaches are free, but they work with mailbox numbers and Exchange versions with some limitations. These manual plans have some restrictions and drawbacks listed below:
Drawbacks of manual migration approaches:
- It is necessary to have complete knowledge of mailbox migration with a manual procedure.
- It takes an unpredictable amount of time to complete the migration.
- There is no such facility as item filter, search and process status preview.
- As a result, the items are not in the mailbox properly.
- Minor human errors can result in data loss.
Since we recognize that manual methods are not genius for migrating Exchange to Office 365, get a professional Exchange to Office 365 migration plan. Shoviv Software is offering a simple steps solution for this task. Let’s learn this quick tool.
Shoviv Exchange to Office 365 migration tool:
It is a quick Exchange to Office 365 Migration tool that provides an efficient way to migrate Exchange to Office 365. You can use it to migrate various sources to Office 365 like EDB files, Live Exchange mailboxes, Outlook stores mailboxes, and Office 365 mailboxes as a source. This tool emerges as a simple GUI. It is easy to use for everyone even beginners and non-techies can use this tool to perform this task. There is no need to add support. It just asks you to your source Exchange and target Office 365 credentials.
Features of the quick tool:
- Shoviv Exchange to Office 365 Migration allows you to add single or multiple mailboxes to the process of migrating to Office 365.
- There is no worry about any data loss as this tool maintains the data integrity and structure of the data folder.
- It migrates Source mailboxes to various targets such as Office 365, Live Exchange, Outlook PST, etc.
- This quick tool migrates the public folder and archive mailboxes directly from Exchange to Office 365.
- Incremental export/backup: You need to check on this option. The tool will let you resume the process in cases of interruption. It prevents already processed source items from being processed into the same target.
Email Translation and folder mapping:
- Email translation is a very pertinent part of this tool. It let you replace or canonical target email address. You will find it by checking on the Advanced option with the process.
- The folder mapping facility lets you map the source folder to the target folder. You can apply the automated manual method, and there are also manual mapping options to use. It helps in speeding up the migration.
- Search and Item filter:
- The search option will help you select only the specific items for migration to the target. You can apply to the search on Message Class, Date, Subject, From, To, and more criteria basis.
- There is a filter option to include/exclude desired data from the source mailbox. You apply filter by message class and item date criteria.
Conclusion:
In this guide, I have explained an ideal Exchange to Office 365 migration plan. Manually, it is not easy to do. Thus, the mentioned tool is a hassle-free solution to migrate Exchange to Office 365. You can use it in a demo mode which will help you get a fair idea about its features for free before investing. Thus, you will easily get the license to use the full version.
Note: If you want to split PST data files and know about how to split PST files to multiple PSTs then click here:- Split PST file